Source-specific scope
Document availability depends on the proposed supply option and cannot be inferred from a catalogue listing.
COMPONENT TRACEABILITY
Make documentation part of the sourcing requirement.
Traceability expectations vary by project and source. Declare the required document chain, label evidence and packaging information before quotation so the proposed option can be evaluated correctly.
Part-number control
Full ordering codes, suffixes, package type and quantity should align across the requirement and quotation.
Pre-order agreement
Required records and any limitations are confirmed before the order is accepted.
WORKFLOW
Build a clear documentation trail.
- 01
List required records
Specify labels, packaging photos, date code, source documents or inspection reports needed.
- 02
Check the proposed option
The sourcing team reviews which records can accompany the quoted supply.
- 03
Resolve gaps
Missing or limited evidence is identified before customer approval.
- 04
Retain order references
Keep quotation, order, shipment and received-goods evidence connected to the same MPN and quantity.
CONFIRM BEFORE ORDER
Common traceability requirements
Traceability is not the same as manufacturer authorization. Chain Technology does not describe itself as an authorized distributor unless a specific relationship can be independently verified.
- Full manufacturer part number
- Manufacturer and packaging labels
- Quantity and lot information
- Date-code information
- Packaging photographs
- Source-document availability
- Inspection-report reference
SOURCE-TO-SHIPMENT
Connect the quoted source to the shipped component.
- 01Supplier
- 02PO / source
- 03Full MPN
- 04Date / lot code
- 05Packaging
- 06Inspection
- 07Evidence report
- 08Shipment
EVIDENCE MATRIX
Define what is required before quotation approval.
RecordTypical informationCustomer-visible scope
Supplier / sourceSupplier ID, qualification status, source typeSubject to order and NDA
MPN controlFull ordering code, suffix, package and quantityProduct page and quotation
Date / lotDate code and lot informationPre-order confirmation
PackagingLabel, reel/tray, MSL and ESD evidencePhotos or report when agreed
InspectionMethod, sample size, result and responsible partyInspection report when agreed
ShipmentQuantity, packing and shipment referenceOrder and shipping record